In recent days, due to the coronavirus pandemic, the need to change the way most employees do their work has become a necessity for many companies, and the only way to continue operations when offices and branches have been closed. Carrying out tasks via remote work is currently one of the best ways to protect yourself against the threat of infection while continuing the effective and efficient operation of the company.
In this entry, we will try to introduce the topic of remote work to people who have not had any contact with it before.
What is remote work?
Simply put, it is the performance of official duties outside the company's headquarters or its field office. Remote work is a great solution when it is necessary to limit contacts with other people due to quarantine or simply caution.
What tools are used for remote work?
The basic tools are, of course, a computer with Internet access and a telephone. This set allows for seamless access to company systems, such as e-mail or CRM, and maintaining contact with customers. For most simple applications, nothing else is needed.
Microsoft Office 365
However, sometimes you need the ability to work on company documents, have access to more tools, or it is necessary to work from the employee's private device. In such cases, it is best to use a cloud-based work environment such as Office 365 . Such an environment provides access to many different applications and is independent of the company's IT infrastructure, which is usually much more sensitive to failures, power outages and other problems than distributed data centers of companies offering advanced and professional cloud solutions.
One of the most famous cloud environments is Microsoft Office 365 . This service allows you to use, among others: from Office programs, a cloud drive (OneDrive/SharePoint), an e-mail program (Outlook), a task planning tool (Planner) and one of the best instant messengers on the market (Teams).
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Thanks to OneDrive and SharePoint, the employee has access to company documents and can work on them simultaneously with other colleagues. If necessary, it is possible to create a report for the client, which can be shared immediately, without having to switch to e-mail. Thanks to the Outlook email client, you can not only handle e-mail, but also use an advanced calendar. It allows you not only to create your own schedule, but also to view the schedule of your colleagues. The calendar will help you plan tasks that require cooperation with other people, e.g. automatically prompting you that the person you want to write to or invite to a meeting is on vacation or has other meetings planned that day.
In the Planner application you can plan and supervise the implementation of ongoing projects. After adding a project to the plan, you can create a checklist of activities to be performed for it, add the necessary documents or assign a specific person to the task. The assigned employee will be able to mark completed stages, thanks to which it is possible to constantly monitor the progress of the project.
Teams Messenger is one of the most powerful tools available to Microsoft Office 365 users. It enables not only communication via chats, but also voice calls and stable video calls. By dividing it into teams and channels within teams, the application organizes communication and facilitates the exchange of information in threads regarding specific projects and tasks. In Teams, you can edit and collaborate on Office documents (Word, Excel, PowerPoint). You can easily create an instant teleconference within the company or online training for the client's employees and record it for later analysis. Directly from Teams, you can search YouTube and Wikipedia resources, as well as company OneDrive and SharePoint cloud drives.
An Office 365 license also allows you to use other useful applications designed to facilitate and optimize your work. Microsoft is currently offering Teams Messenger for free
Remote work with Microsoft Office 365
We devoted the first part of our text to discussing the needs, characteristics of remote work and remote work tools, and how to make this type of work in your company effective, efficient and accessible to all employees. In the second part of our entry on remote work, we will focus on security. We invite you soon.
If you want to learn more about Microsoft cloud services or implement them quickly, contact us at 530 823 826 or 12 306 77 61 https://www.teleaudyt.pl/office-365/
